Public Records Request

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Odessa Public Development Authority Public Records Officer:

Public records may be requested by e-mail or postal mail. Submit the request to the Authority’s Public Records Officer.

OPDA
PO Box 763
Odessa, WA 99159
Attn: Public Records Officer

The Authority will respond promptly to your request. Within five business days after receiving a request, the Authority will either:

  1. Provide the record(s);
  2. Acknowledge your request and give you a reasonable estimate of how long it will take to respond;
  3. Communicate to you if any portion of your request is exempt from disclosure under state law.

Additional time may be required to respond to a request because of the need to seek clarification, to locate and assemble the information requested or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request (RCW 42.56.520).

REVIEW: Once the records have been assembled, you will be notified that the records are available for your review.

PHOTOCOPIES: Copies of records can be requested after the review is completed, or you may request to have copies made without conducting a review of the files. A fee of 10 cents per page (or per side on two-sided copies) is charged for letter and legal size copies of documents. Prepayment of 20% of the total number of pages will be due when the requestor is notified of the number of pages. Photocopying may be done in installments so that the Authority staff can continue to complete the essential functions of the Authority .

ELECTRONIC COPIES: If the record exists in electronic format, there is no charge to provide those records on CD or via e-mail to the requestor. If the records do not currently exist in electronic format, the records will be scanned by a representative of the Authority using a third party’s equipment. The requestor will be charged actual costs to use the third party’s equipment plus the cost of media storage.

CLOSING A REQUEST: If the requestor fails to inspect or copy the records or make other arrangements within ten business days of the date of the notification the Authority will close the request and refile the records.

For more information regarding public records disclosure, please visit the Public Records and Open Meetings section of the Washington State Attorney General website at www.atg.wa.gov/records.

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Last updated on 03/24/11

Approved by Steven Powell, President

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